Leave & Attendance
Track employee attendance, manage leave requests, and configure approval workflows.
Leave Management
Configuring Leave Types
- Go to HRMS Dashboard > Configuration > Leave Types
- Click Create
- Define the leave type:
| Field | Description |
|---|---|
| Name | Leave type name (e.g. Sick Leave, Casual Leave, Annual Leave) |
| Approval | No Approval / HR Officer / Manager + HR Officer |
| Allocation Type | Fixed / Accrual-based |
| Allow Negative | Whether employees can go into negative balance |
| Max Days | Maximum days allowed per allocation period |
- Click Save
Allocating Leave
- Go to HRMS Dashboard > Leave > Allocations
- Click Create
- Select the employee (or department for bulk allocation), leave type, and number of days
- Click Approve to activate
tip
Use Accrual Allocations for leave types that accumulate monthly (e.g. 1.5 days per month of service).
Requesting Leave
Employees can request leave via the self-service portal:
- Navigate to HRMS Dashboard > Leave > My Leave
- Click New Request
- Select leave type, start date, end date, and add a description
- Submit for approval
Approval Workflow
Managers approve or reject leave from HRMS Dashboard > Leave > Approvals:
- Review pending requests
- Click Approve or Refuse
- The employee is notified automatically
Attendance Tracking
Check-In / Check-Out
Employees can mark attendance via:
- Self-service portal: click Check In / Check Out from the dashboard
- Kiosk Mode: dedicated tablet or terminal using employee PIN
- Manual entry: HR can add attendance records manually
Viewing Attendance Records
- Go to HRMS Dashboard > Attendance > All Attendances
- Filter by employee, department, or date range
- View worked hours calculated automatically from check-in/check-out times
Overtime Tracking
The module tracks hours beyond the standard work schedule:
| Column | Description |
|---|---|
| Worked Hours | Total time between check-in and check-out |
| Expected Hours | Based on the employee's working schedule |
| Overtime | Worked hours minus expected hours |
warning
Ensure each employee has a working schedule assigned in their employee profile for overtime to calculate correctly.
Leave Dashboard
The Leave Dashboard at HRMS Dashboard > Leave > Overview provides a calendar view showing:
- Team leave schedule
- Leave balance summary per employee
- Pending approval count
Need Help?
Contact SDLC Corp at sdlccorp.com/contact-us