Cost Tracking

Capture project costs in real time from timesheets, vendor bills, expenses, and manual entries.

Accessing Cost Tracking

Navigate to Project > Cost Management > Cost Entries

Cost Sources

The module captures costs automatically from multiple Odoo sources:

Source	How It Works
Timesheets	Employee hours x hourly cost rate = labour cost
Vendor Bills	Bills linked to the project analytic account
Expenses	Employee expense reports assigned to the project
Manual Entries	Direct cost entries for items not captured above

Adding a Manual Cost Entry

1. Click Create
2. Fill in the details:

Field	Description
Project	Select the project
Cost Category	Labour, Materials, Software, Travel, etc.
Description	Brief note about the cost
Amount	Cost amount
Date	Date the cost was incurred
Employee	Optional: who incurred the cost
Vendor	Optional: external vendor

3. Click Save

Cost Code Mapping

Map cost entries to specific cost codes for granular tracking:

1. Go to Cost Management > Configuration > Cost Codes
2. Define codes like LAB-001 (Senior Developer), MAT-002 (Server Hosting), etc.
3. Assign cost codes when creating entries or let them auto-map from analytic accounts

Real-Time Cost Dashboard

The cost tracking dashboard shows:

• Total spent vs total budget (progress bar)
• Cost breakdown by category (pie chart)
• Burn rate: average daily/weekly spend
• Projected total: estimated final cost at current rate

tip

Use the burn rate indicator to detect projects that are spending faster than planned. A high burn rate early in a project is a leading indicator of budget overruns.

Filtering and Grouping

Cost entries can be filtered and grouped by:

• Project: view costs for a single project
• Cost Category: compare spending across categories
• Date Range: daily, weekly, monthly, or custom
• Employee: track individual cost contributions
• Vendor: see external spending by vendor

Linking to Odoo Accounting

Cost entries automatically sync with Odoo Accounting via analytic accounts:

1. Ensure each project has an analytic account assigned
2. Vendor bills and timesheets linked to that account flow into cost tracking
3. No duplicate data entry required

Need Help?

Contact SDLC Corp at sdlccorp.com/contact-us